My Mail

• With mc² WebMail you can send, receive and check email online at the mc² website.
• What is email? (see the Glossary definition)
• Once your account has been approved, access to My Mail is via My Office [you must login first].
• Please Note: Until your application for WebMail is approved, you will just see this page!

  Whilst new membership of mc² can be activated almost immediately, approval of your mc² WebMail account is a manual process and can take up to 48 hours. Please contact us if you can't access your mail, or have any queries.

New Members: You can apply for an mc² WebMail account at the same time as you register as an mc² member.
New Users: Register for free mc² WebMail NOW!

Existing Members: All existing users of mc² in Victoria can apply for a WebMail account. Just go to My Profile to request an account be set up. Approval can take up to 48 hours.

There are also many other providers of free email

Using My Mail:

See also: mc² User Guides - Part 2: My Mail - Training Manual (40 pages A4 text)

Sending Mail

• Login to mc²
• Click on My Mail [orange menu bar, top right, when logged in]
• Click on Create Message [towards top left, on maroon mail menu bar]

• Enter the recipients email address in the To field, i.e. write the full email address of the person you want it to go to

• Ensure you enter email addresses correctly!

• Enter a Subject. This is the only line of text the recipient will see before deciding whether to read your mail or delete it, so it is important! Keep it short, clear and descriptive. Subject's like "Hi, it's me!" tend to look like SPAM, and will be deleted, unopened and unread. Better would be "Admin meeting 9am Tue 8 July 2003", so the recipient has clear information, even before opening the email to read it's contents.

• Enter a short, but detailed message. Be precise & succinct, if you wish to convey details. Even if you're just being chatty, overly-long emails may not get read thoroughly or immediately, due to the recipients time limitations or other priorities, so don't waste your time or theirs!

• If you wish to attach any files [pictures etc.] to your message, click the grey "0 attachments" button below your message. Keep the filesize of attachments small! Large attachments may be rejected by the recipients mail server, or clog up their mailbox, so they can't receive any more mail. See also: Attachments (Glossary Definition)

• You may wish to preview your message, or check the spelling. This is your last chance to delete anything you'd rather not have put in writing! Remove any angry, abusive, offensive or rude words, or delete things that you might regret, or could come back to haunt you! What if you sent it to the wrong person, in error? What if it went to the right person, but they forwarded your comments on to somebody else?

• Remember to observe the Code of Conduct, and think before you send!
  Don't SPAM (send unsolicited mail to multiple addresses)

• Be respectful and polite, observe good Netiquette. See also: Master the Basics: Netiquette and E-Mail Etiquette

• If you need to check some details, before sending your message, or you just want time to reconsider its contents before sending, then click save draft. You can return to complete or correct your draft when you have further details or more time. When your draft is finally complete, you can send it.

• By default, mc² will preserve a copy of your message in the Sent folder.

• Once an email is sent, it cannot be retrieved, even if you delete your own copy. If you are sure you have addressed your mail correctly, and are happy with its contents, then click on the grey send button, under your message towards the bottom of the page.

• Remember, it is not possible to guarantee the absolute security of anything on the Internet! You should be aware that there are always risks in transmitting or storing information electronically. We recommend that you think very carefully before posting anything anywhere on the Internet that is highly confidential or sensitive - there can be no such thing as total security. More on Security

Reading your Mail

• Login to mc²
• Click on My Office [top right]
• Click on My Mail. You should now see all your Folders
• Click on INBOX, e.g.
• Click on the message Date, From/To or Subject to view the message

• Note: there is no POP access to mc² Webmail, i.e. you cannot access it via an email client such as Outlook or Eudora.
• You must login to the mc² Website via a browser to read your mail.

Checking for New Mail

• Login to mc²
• Click on My Office [top right]
• Click on My Mail. You should now see all your Folders
• To check if any new mail has arrived refresh the Folders page in your browser
• If there is any NEW mail it will indicate the number of unread messages, e.g.
• Just click on INBOX to access your new messages
• New messages in the INBOX will have an "N" next to them:
• Click on the message Date, From/To or Subject to view the message

Replying to Mail

• Login to mc²
• Click on My Office [top right]
• Click on My Mail
• Click on INBOX [or the name of the folder containing the message you want to reply to]
• Find the message you want to reply to [using Back / Next, as appropriate]
• Click on the message Date, From/To or Subject to view the message
• Click on the Reply envelope:
• Decide which bits of the original message to quote [replies like "yes" may not make sense out of context, if the original question isn't quoted]
• Follow procedure as per Sending Mail

Enter email addresses correctly!

If you don't enter a valid email address, with the correct syntax [& no typos!], your mail cannot be delivered! You may receive an undelivered mail notification alerting you to this fact, i.e. your mail "bounces" back to you. You will need to correct the error and send again. You may also get a bounce message if the recipients email box is full. They will have to remove some of their mail from their mailbox [delete from their mail server] before your mail can get through. You can't email them to tell them their email's not getting through[!], but maybe you can call them? You can try to send the mail again in a few hours [or days], when they have had a chance to clear their mail.

About mc² WebMail

Just like regular POP email, you can use your mc² WebMail account to send and receive mail to and from any other email accounts worldwide (friends, family, colleagues), even if they don't use mc² WebMail themselves. I.e. using your mc² WebMail account, you can exchange easily mail with your_friend@hotmail.com.

With mc² WebMail, your email address is easy to remember, as it is the same as your login, i.e. your_login@mc2.vicnet.net.au.

Get a permanent e-mail address
You will be able to keep your mc² WebMail account as long as you continue to use mc² WebMail. Your address will be the same even if you move, leave school, change Internet Service Providers or jobs. You have one permanent email address for life.

WebMail Code of Conduct

 Privacy

 Code of Conduct
It is a condition of use that all members agree to abide by the Code of Conduct at all times. This may vary without notice. It is the responsibility of every user of mc² to make themselves aware of the latest changes. The latest Code of Conduct can be viewed online at: mc2.vicnet.net.au/code

Email
The following is an extract of the Code of Conduct, regarding WebMail and Email in general:

All users of mc² must NOT use mc² or Vicnet services to:

• Send emails or post messages, which are unlawful, excessively large, obscene, vilifying, or contain defamatory or libellous content.
• Send unsolicited advertisements ("SPAM"), chain letters or similar emails.
• More about SPAM in the mc² Glossary. See also: Vicnet SPAM Policy
• Use Vicnet as a relay for email without Vicnet's express permission.
• Modify the sender, time, server or other header information of e-mails.
• Send large numbers of email to one address with the purpose of interfering with the use of the address.
• Forward confidential mc² mail to non-members - see Privacy Policy

Read the full  Code of Conduct

WebMail Users Guide

mc² User Guides - Part 2: My Mail